Systemvectorcore
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Legal

Privacy notice

How Systemvectorcore handles personal data when you visit the site, write to the desk, or commission a report.

This notice describes how Systemvectorcore (“we”) handles personal data. It should be read with the cookies page.

Data controller

Systemvectorcore, Level 10, 67 Gorgasali Street, Tbilisi 0105, Georgia. Email: hello@systemvectorcore.digital. Telephone: +995 32 555 5270.

We process personal data under the Law of Georgia on Personal Data Protection. Where an EU parent is involved in an engagement, we also take account of that parent’s instructions for the files they already control.

What we collect

  • Enquiries. Name, email, organisation, the piece of work selected, reporting year, and the message you type. We use this to reply and, if you proceed, to quote.
  • Engagements. Names and work emails of your counterparts, signatures on confirmations, and any personal data that appears inside the files you send (for example, an employee list used for a workforce table). We use this to perform the report or inventory.
  • Site technical data. Server logs (IP address, time, page requested) for security and diagnosis. See cookies for browser storage.

We do not ask for identity-document scans through the website form. Do not send special-category data (health, union membership, biometric files) unless we have agreed in writing that a workforce chapter requires it.

Enquiries: our legitimate interest in answering a professional request, and steps toward a contract if you ask for a quote. Paid work: performance of the engagement. Logs: legitimate interest in keeping the site working. Consent: analytics cookies, if you accept them.

Retention

Enquiry messages that do not become work are kept for 18 months, then deleted, unless a legal claim requires a longer hold. Engagement files are kept for seven years after the reporting year, which matches how long boards and tax files are typically revisited. Server logs are rotated within 90 days unless needed to investigate an incident.

Who we share with

We do not sell lists. We share data with:

  • Email and file hosting used to run the Tbilisi desk (processors under written terms).
  • A translator or illustrator hired for your job, given only what that job needs.
  • Courts, the Personal Data Protection Service of Georgia, or a lender, when the law or your written instruction requires it.

International transfers

Some email or file processors store copies outside Georgia. Where that happens, we use contracts that require appropriate protection, and we tell you if a particular engagement depends on a named foreign processor.

Your rights

You may ask to access, correct, delete, or restrict personal data we hold, and to object to processing based on legitimate interests. You may withdraw cookie consent from the banner or by writing to us. These rights are not unlimited: we may keep what the law or the engagement file requires.

To exercise rights, write to hello@systemvectorcore.digital. We respond within the time the Georgian law requires. You may also complain to the Personal Data Protection Service of Georgia.

Children

The site and the reporting practice are for organisations. We do not seek data from children.

Changes

We will update this notice when our practices or the law change. The published text on this page is the current one.